PDF and A Good PDF Editor

PDF is an abbreviation of the English phrase Portable Document Format, loosely translated as “portable document format”. PDF is an extension of digital documents that are used to store e.g. text, graphics, multimedia, sketches, charts and even 3D elements or forms. 

It is a format used to easily store documents in a digitized form. It is also used to present the document before its possible printing. Therefore, if the PDF file is printed, it will not differ from the scheme as it is displayed on the computer monitor.

PDF is an extension that you have surely come across while working at a computer. Various types of institutions provide such files, e.g. governments of individual countries or companies and corporations.

In this format, you can print your engineering or master’s thesis, as well as various types of documents, e.g. contracts, reports, CVs are finally placed in the PDF extension. This format is also used for digital book distribution alongside epub, .cbr, ibook and Kindle formats. All e-readers allow you to launch and load this extension. 

Major flaws of PDF files

We have already known the advantages of PDF documents in office work, it is worth knowing the flaws that can be performed on them. They have been prepared on the basis of the most frequently searched queries by Internet users and their problems with the PDF format.

1. PDF was not an open document and was created by a private company Adobe Systems, which caused the initial problems of the new extension. It was only 15 years after its publication in 2008 that the format was opened and handed over to the ISO organization that manages it.
2. Possible large file size in relation to other formats, e.g. those used in e-book readers.
3. No editing of PDF files. There is no good free PDF modification program on the market. All solutions are paid. In addition, if the document is saved in the appropriate font, the PDF often does not contain the full font file, only selected characters used in the document – which is a huge problem when editing.
4. You have to prepare the documents in another program, then save them and export them to PDF.
5. Many PDF files are treated as photos, which makes it impossible to edit or copy such documents.

The best PDF editing software – SwifDoo PDF

If you’ve been working with a computer for a while, chances are you’ve come across PDF files and noticed that once you open them, you can’t edit them out of the flaws of the format. To be able to make changes to such documents, you need to use a special program. 

Most programs for professional work with PDF files are paid. This applies to the application from the creator of this format, Adobe Acrobat PRO, which allows you to create and edit PDF. Users use other applications, not related to PDF, such as office suites or graphics programs, from which they then generate PDF documents.

Office programs have the ability to export a document to PDF, so it is recommended to have and edit a file in Word or a similar format. After the changes, export the file to PDF again. This problem does not occur when opening and reading PDF documents. There are many free tools like Adobe Reader or SwifDoo PDF that allow you to open this type of extension. Web browsers can also open such a file.

Pros 

• Great emphasis on privacy
• Numerous conversion options
• Simple user interface
• Versatile text editing tools
• Easy-to-use OCR tool

The use of PDF files

PDFs are used in the digitization of collections and archives. Many institutions, especially public offices, digitize documents into PDF format. Which makes it easy to find and store them. This increases security and eliminates the possibility of losing the document in a “live” form through fire or water flooding. If you have a scanner, it saves scanned documents and photos in PDF format by default.

The PDF format is commonly used for many different purposes, such as:

• User manuals – a departure from the classic form of a paper manual is only a matter of time. Already, most manufacturers direct us to their website, often via a QR code.
• Electronic publications – i.e. books, articles, scientific papers, contracts. Possibility of placing multiple pages in one file, without the possibility of editing. In addition, PDF is a format that is supported by virtually every device.
• Document templates – often due to the limited ability to edit the content. You need a special program to edit PDFs.
• Computer files created as a result of scanning – especially if, for example, you scan several pages in a row that were originally one document, the PDF format will be more convenient than purely “pictorial” PNG or JPG. 

Summary 

The days of paying high subscription fees for simple PDF conversion tasks are long gone! Online PDF editors and converters are the simplest tools you can use to modify PDF files in countless ways. Best of all, the free version of the aforementioned SwifDoo PDF software covers most, if not all, of your PDF editing needs.