Why PDFs are the Best File Format for Sharing Documents

Irrespective of the content and the purpose of a document, it is always recommended to share these documents after converting them into PDF format. Have you ever wondered why is it so? Why are PDF documents the most preferred document format when it comes to sharing these documents over the internet? Let’s discuss some of the top reasons why PDFs are the best file format for sharing documents. At the end of the article, we’ll see what a pdf compressor is so that if after learning all the advantages of PDF file format you make up your mind to change your document into PDF you can easily do that.

What are PDFs?

Before we start talking about the advantages of PDF file format it is important to understand what actually PDF files are. DF stands for Portable Document Format. It is a file format created by Adobe in the 1990s that allows for the easy sharing and printing of documents while maintaining their formatting and layout. PDFs are now widely used for various types of documents, including business reports, academic papers, e-books, and government forms.

Now let’s see all those reasons why PDFs are the best file format for sharing documents.

Portable

Since PDFs are so well known and almost every working professional uses PDFs, applications, and platforms that are used to view these PDF files are also available easily for any device. In fact, with the rising popularity of PDF file formats, mobile companies now offer mobile phone with preinstalled PDF viewing software applications. This is why the PDF file format is considered to be one of the most portable file formats. The more the portability of a specific file format the easier it will be to share it among various devices. PDF files can easily be read anytime, anywhere, and on any device, provided that you have a PDF viewing application pre-installed on your device.

Compact

We are aware of one advantage of the PDF file format now and the portability can be quite convincing enough for a lot of people to start using PDF file format to share documents. But now the challenge arises of what to do with files that were not originally created in PDF format. How to achieve smoother portability on these files? Well, the good news is that PDF files are quite compact, meaning, you can very easily convert any document file to a PDF file format. Moreover, users can also merge multiple documents such as spreadsheets, Microsoft Word documents, photographs, and many other graphs into a single PDF file.

Password Protected

In a business, it is really important to maintain the confidentiality of certain information. When it comes to soft copies of information, securing the data is a crucial aspect. With PDF file formats, you can assure the security of your data by password-protecting your PDF files. Using the technique of password protection for a PDF creates a unique document security program that helps recipients feel safe.

Securable

We all are aware of how important it is to know about intellectual property rights in today’s date and also know the ways by which you can assure the security of your intellectual property rights. PDF file formats help you to assure the security of your intellectual property by putting document DRM tactics to the test. Another trick to safeguard one’s intellectual property rights is to add a watermark on the content of the PDF to distinguish and hence brand the included material.

Interactive

PDFs are highly interactive. In a PDF file format, you can put in various interactive elements such as hyperlinks, buttons, forms, and multimedia elements such as audio, video, and animations. It is by the virtue of these interactive elements in a PDF file that the users are able to navigate through the document, interact with the content, and complete various actions. These interactive elements in PDFs allow users to engage with the content in a more dynamic and immersive way, making PDFs a versatile and effective format for various types of documents.

Customization

Who doesn’t like to have control? What if we tell you with PDF file format you will have exceptional control over your documents when it comes to customizing them? By this we mean in a PDF file format you can change the margins, font size, and page orientation of a PDF document without affecting the quality of the document. Now, how amazing is that?

Successful management of PDF files requires a number of advanced features such as easy document conversion, merging, splitting, and editing, which you will normally have to look for in several separate apps.

fCoder covers the entire spectrum of digital services you might need to process your PDF files. It is focused on automated creation of PDF files and comprises universal apps that can handle your documents or images in different ways. For example, DocuFreezer can create a PDF document from several files added to the list, FolderMill creates PDF automatically via special Hot Folders, and Universal Document Converter acts as a virtual printer.

All of the fCoder apps can save your documents as bitmapped and searchable PDFs. The services support over 70 input formats and have intuitive interfaces, accessible for any user. You can add image or text watermark to your documents, resize pages, crop them, set page orientation, color mode, DPI, and image quality. Automate your document workflow with fCoder and watch your business’s efficiency grow.

Conclusion

We discuss various advantages of PDF file format and why it is considered the best file format for sharing documents on the web. It ios because of all these advantages of the PDF file format that PDFs are very famous and widely used across various industries and sectors. PDFs have become so popular that most modern operating systems and web browsers include built-in support for viewing PDFs. You’d be amazed to know that PDFs are used in numerous applications such as business reports, academic papers, e-books, legal documents, forms, and even in printing industry. This in tself is a huge evidence of the fact that pDF is indeed the best file format for sharing documents.