Michael Chavira Shares 5 Ways Managers Can Use Technology To Increase Productivity in the Workplace
One of the most challenging duties of a manager is pulling together a productive and collaborative team. As you might guess, high productivity means more revenue, employee engagement, a high retention rate, and overall high-quality work. While it’s getting harder and harder to achieve productivity in the workplace, it’s not impossible.
Michael Chavira, the Co-Founder and Managing Partner at Axiologic Solutions, says that technology has made things easier for managers. Chavira is also a team leader with over fifteen years of experience in sensor development and integration, systems engineering, and enterprise architecture. He shares the five best ways managers can use technology to increase productivity in the workplace.
1. Bring Team Members Closer Using the Latest Communication Software
Effective communication is crucial for team performance and productivity. However, many companies do not invest heavily in good communication channels. According to Michael Chavira, many businesses experience significant losses several times a year due to miscommunication. Fortunately, today’s market offers multiple technological solutions that improve employee communication. You can lead your team to use team messengers, video conferencing apps, and other software that enhances internal communication.
2. Organize Workflow With Task Management Software or Cloud-Based Project
Working with computers means dealing with missed deadlines, losing important files, laptops or computers breaking down, and wasting time finding misplaced documents. All these mishaps decrease the overall productivity of your team. To streamline things and stay productive throughout, you must invest in task management software that allows you to keep documents in an organized, secure, and easy-to-retrieve style. The software also allows you to save documents with the same information in one category in order of date and contents.
3. Tracking Time With Reliable Time Tracking Tools
Every second spent at the workplace counts. Michael Chavira recommends measuring the current productivity rate by learning your team’s work clock and creating a realistic plan to improve and increase productive hours. He suggests identifying common distractions like phones among employees and developing working strategies using time-tracking tools. He also emphasizes the value of speaking to employees to know their problems and fix them. Common workplace challenges include mental health, remote work, leave days, and other work breaks.
4. Declutter and Organize Your Digital Workspace
Like any other work plan, decluttering and organizing are crucial to increasing performance, productivity, and profitability. Clutter and disorganization limit the ability to focus, which can overwhelm your team. Whether it’s their physical working desks or storage systems, decluttering is critical to improving performance. According to Michael Chavira, the best way to do this is to allocate bits of every project to individual team members instead of sending the same massive project to everyone.
5. Use Engagement Software to Recognize and Reward Employees
Rewarding employees is one of the best ways to improve engagement and increase productivity. An employee engagement software provides a strategy for recognizing employees that go above and beyond and award them for their efforts. The software also allows colleges to thank their colleagues for helping or facilitating projects. You can also use this software to inject some fun and allow your employees to connect, share ideas and reduce stress.
