The Benefits of Using Online Employee Time Clock Software

Managing a workforce can be a chore for any business. You have to account for employee time, wages, productivity, and several other little factors, all of which can positively or negatively impact your business.

Many businesses are still relying on outdated methods and technologies to manage their workforce, which is incredibly problematic in the modern era. Using manual time clocks and keeping records by hand are two of the biggest hurdles that businesses struggle to get over. Not to mention keeping track of a workforce that is becoming more remote.

Luckily, there are many modern solutions that can help with managers your workers. One of those tools is software. This solution can help manage employees and alleviate many of the problems with traditional time tracking methods.

Here are some of the other benefits that come with using online employee time clock software.

Accessibility

Manual time clocks are always placed at a fixed location. Using a centrally located job clock means that every time an employee wants to clock in or out, they have to leave what they are doing and go to the time clock to take a break, clock out for lunch, or end their shift. This is enough of a problem for on-site workers but presents a significant challenge for remote workers.

That’s why online time clock software is the better choice. Not only does the employee timesheet software handle all the logistics of timekeeping, but being web-based means users can access the system from anywhere. This means on-site employees can clock in from their phone or other device and continue working or go on breaks without worrying about how long it takes to clock in and out.

Using a modern time tracking solution will improve productivity and morale and reduce compliance-related issues regarding employees taking their scheduled time off. It gives remote workers the means to clock in when and where they need to get their job done.

Automation

Another perk of switching over to online employee time clock software from manual team time tracking is that the process is automated. Manual timekeeping requires employees to fill out their timesheets and turn them in. This has several problems.

Firstly, filling out timesheets takes employees away from more important duties and can be time-consuming to collect at the end of each pay period. Second, like any type of manual data entry, there is a higher chance for errors. This risk increases the larger the workforce gets. This problem can also persist when it comes to payroll, where if mistakes are made, it can delay payroll and lead to compliance issues.

Lastly, with manual data entry, there is a higher risk for time theft and fraud. Employees may inflate their hours to get paid overtime or have friends clock them in when they aren’t really at work. Time theft leads to higher labor costs, loss of productivity, and attendance and compliance issues.

Online timesheet software has the benefit of automatically tracking an employee’s hours but also tracks their wages, overtime, and breaks. All of the information is kept stored safely in perpetuity, and any changes or alterations can only be made by a manager. Even then, those changes are kept on record in case of any issues in the future.

In terms of payroll, the information collected by the software for hours, pay scale, and overtime can be integrated directly into the payroll process and make getting employees paid much faster and more accurate. Once employees don’t have to worry about tracking their own time to get paid, they can focus on their jobs. This improves the workflow and employee satisfaction and ultimately the bottom line for the business.