Sustaining Work Progress Using A Productivity Tracking Software
No matter what organization you work in, efficiency and productivity determine its life. Every manager would want to see their employees fully committed and focused on their tasks. But with the increasing rate of remote work, it gets harder to monitor and know exactly which employee is performing what and how across the day.
One method to get control over productivity is implementing productivity tracking software in your firm. But do we mean by productivity tracking software? This article navigates you through the introduction, why, and how to use it.
Understanding productivity tracking software
Productivity tracking software is a form of technology used to monitor various metrics that influence workers’ productivity in a business setup. It enables you to analyze behavior and keep track and record the activities that your workers engage in through working hours. In a way, this helps you understand how effective and productive your staff is.
The information or data harvested through tracking software becomes vital in identifying potential productivity matters. Also, you can keep track of all employees’ performance and strategize on improving productivity in your company.
Why implement productivity tracking software in your company?
According to multiple studies, an average American employee spends approximately seven hours a week in activities not job-related. That translates to 30% of their work-time dedicated to non-profitable deals.
Another recent study showed that if that time were attached to a monetary value, it would translate to about $15.5 billion of weekly loss. And now, you understand why employee tracking is the deal.
What does the software track?
Different software tools come with different features. However, you’ll identify many with the following real-time metrics:
- Attendance
- Login
- Logouts
- Active time
- Idle time
- Websites
- Social network use
- Software and documents use
- Productive
- Unproductive times
Benefits of using productivity tracking software?
Implementing software in your company’s IT system capacitates you to operate in different places at one time. As a manager, it will assist you in various ways:
Keep track and improve the productivity of remote teams
If you have workers operating from a distance or working from home, adding a productivity tracking tool to your arsenal is a great idea. The software lets you see who is attending to what and keep track of how the organization’s computer accessories are utilized.
Generate accurate productivity reports
All top activity tracking tools produce customized reports that offer an overview of employees’ data to indicate how each works in real-time. Based on such information, managers can determine which workers need to improve based on their daily track record.
Keep track of progress.
With productivity tracking software, you can follow data and make progressive comparisons to identify the performance of your employees. Here, you’ll analyze and know whether they improve or regress productivity.
Improve employee engagement
If your workers know that they are monitored, they are likely to do their assignments more keenly and ultimately boost productivity. Software tools work as watchdogs when the manager is away.
Discourages micromanagement
One of the easiest ways to kill staff morale is to closely monitor and micro-manage them. Giving space cultivates a sense of self-drive and self-responsibility. Micromanagement also wastes the managers’ time to use it in more productive activities.
Helps to realize business goals
When every activity and move is recorded in a company, workers become more productive and this shows in the success of the company processes. When the organization’s productivity increases, you can now realize the set goals swiftly and efficiently.
Helps managers avoid understaffing
Software tools can clearly show workers’ performance. When the goals aren’t met even when the employees are productive, then that would probably mean that they are overworked.
With these insights at your fingertips, you can easily decide when to hire more staff and avoid understaffing. Such a move ensures that your workers don’t burn out but work harmoniously.
You can identify punctual and honest workers
When you can monitor your worker’s activities and productivity levels, you can then plan on how to reward and motivate the hard workers. Whether it’s with some trip or pay rise, employees perform better when they know that an appreciation awaits them.
Implementing Worker Productivity Tracking Effectively
Implementing a productive tracking software system in your company is one of the most cost-effective ways to improve results. According to the Hawthorne effect, people change their behaviors when they realize that they are under watch. It all roots in accountability.
Step by step, your team changes to a more effective force capable of clearing enormous work every week.
Before installing a productivity tracking tool, point out areas that are causing reduced productivity including chronic absenteeism, distractions, or overuse of time on non-productive activities. This way, you can determine which tool best suits your company’s needs.
