How to Implement Office Hoteling Software for Your Business
When some people hear the words “office hoteling” in connection with software, they automatically assume the software has something to do with booking a hotel room. Well, they are partially correct as the software is used for bookings. However, its use is not directed to hotels or reserving hotel rooms.
Instead hoteling software, when used in an office setting, refers to booking conference or meeting rooms or workspaces or desks. This innovative technology allows you to upgrade and improve your business operations as well as avoid internal disputes or conflicts.
Why Office Hoteling Software Is Used
Businesses use office hoteling software for two basic purposes. They need a software product that they can use for scheduling meeting rooms or for the use of desks. However, you can also extend scheduling for event planning or to keep track of the use of equipment in your facility. Businesses also use the software to schedule parking.
As you can see, you can implement scheduling software in various ways. To add the software and start using it, you need to sit down with a developer who can customize the software according to your requirements.
Include a Floor Map to Click and Make Reservations
Once he or she has this information, you can implement the software, for instance, so users can schedule a meeting space or desk by clicking on a floor map. They can review the area, then click on their selection. This type of visual saves time and is very user-friendly.
Review Reservations on One Convenient Platform
You can also integrate your software so you can see desk or conference room reservations on one platform. You can integrate the software with another program to calendar meetings or schedule a desk as well.
Review the Availability of Workstations in Real Time
You will find that going from a traditional office arrangement to hoteling is made simple, as workstation availability is shown in real time. You can also check or cancel a room reservation or workspace booking, which allows you to reduce operational expenses.
Link Your Hoteling Software with MS Outlook
Most implementations of scheduling or hoteling software are configured to another software program such as MS Outlook. Because the software is user-friendly, your employees or clients can use it almost immediately. Adding this feature to your business operations makes for an easy transition – one that allows you to focus on your core business activities instead of the micro tasks that take up a lot of time.
Prevent Scheduling Conflicts
Employee scheduling is an ideal upgrade for both large and small businesses as it allows you to oversee individual staff schedules quickly and dependably. This avoids conflicts and enables you to find out who is available and who may be taking time off.
Once implementation is made, you can better analyze financial data, including your salary costs compared to profits earned. Before you install your office hoteling platform, you’ll need to consider how, exactly, you want to use it, the features you’ll want to include, and how and when you’ll add it.
Customize a Platform that is Both Practical and User-Friendly
Keep your employees and/or clients informed about the scheduling software so they’ll know what to expect once it appears online. When customizing the platform, make sure it is both accessible and simple to navigate and regularly use.
