4 Best VoIP Phone Systems for Modern Businesses

ByJack

Having a cloud-based phone system in place is essential for modern businesses. VoIP systems are crucial to productivity. They come with plenty of features that you can use to keep everything running smoothly at the office.

However, there are so many different VoIP phone systems to pick from! You’ll want to keep reading to determine the best one for you. Let’s begin.

What is VoIP for?

Before making the switch, you’ll want to know precisely what VoIP, Voice over Internet Protocol, is. VoIP is a cloud-based phone system that uses the internet to make and take calls instead of traditional landlines.

You can think of VoIP as an alternative to phone companies’ services. Although, you can get more features when using VoIP, making it better for businesses.

Most modern businesses choose to use VoIP phone systems over landlines today. They’re great for maintaining team communication since they offer group and conference call tools. When your team members are in touch with one another, business can run smoothly.

Here are the top VoIPs to consider:

1. FlyNumber

First, FlyNumber should be your top choice for a modern VoIP phone system. It has all the necessary business features, including call forwarding, great-sounding audio, and Caller ID support. You can also buy phone numbers from anywhere, using a local number for your business. 

The best part is that the company is very upfront with their payment plans. You can cancel anytime without any contracts or hidden fees to worry about. 

Lastly, you can manage everything about the phone call system through FlyNumber’s cloud service. You can change queues, ring groups, and set voicemail messages. 

Overall, you’ll want to consider FlyNumber as one of your top choices for a VoIP system. 

Pros

  • Quickly forward calls to any devices you have
  • Organize the entire call system of your business
  • Offers local numbers
  • Ability to forward SMS messages to email addresses 
  • You can purchase multiple numbers
  • Great prices

Cons

  • None!

2. Intermedia

Next, you’ll want to consider using Intermedia for your business. It provides all the essential features your company needs with a VoIP phone system, including call analytics, conferencing capabilities, and online faxing. Customers also say that the software is straightforward to use. 

The service is excellent for small and medium sized businesses, although it isn’t always the best for large ones.

The pricing is also very straightforward as it only has two options: Unite Pro and Unite Enterprise. However, the standard version comes with almost everything a business needs, but you can still choose the Pro version if you think you’ll need it.

Pros

  • Unite Pro has all the features you’ll need, but you can still get add-ons
  • Easy-to-understand pricing
  • Excellent service for small to medium businesses

Cons

  • Not great for large businesses

3. Nextiva

Nextiva is another popular option for VoIP services. It has three payment tier options: Essential, Professional, and Enterprise. The plan’s price will depend on how many users you have, so it can get costly for small businesses. 

Nextiva is a very secure service. You can trust that no third parties can intercept your calls, which is essential for protecting company data. 

Overall, Nextiva is another excellent option. You can receive a free business number, access unlimited video calls and online faxing, and easily create an efficient call flow.

Pros

  • Unlimited video calls and faxes
  • 24/7 customer support
  • Offers hardware to buy

Cons

  • Could have better customer support
  • It can be too expensive for small businesses

4. RingCentral

Finally, we have RingCentral. This company offers unlimited calling in the U.S. and Canada, team messaging, and easy document sharing through the cloud. It works wonderfully for businesses of all sizes.

The best part is that you can have unlimited uses without redoing the servers. That means you won’t have to worry if your team grows suddenly. However, it lacks integration with a few common apps and doesn’t have video conference calls.

Four subscription tiers exist: Essentials, Standard, Premium, and Ultimate. You can also choose from several add-ons. The Essentials plan is limited and would only be suitable for small businesses as it can only support 20 users, and only 100 minutes are toll-free.

Pros

  • Great for companies of every size
  • You can add many users without redoing the servers
  • Very secure

Cons

  • The cheapest plan is highly limiting
  • No video conferencing
  • Not every tier receives 24/7 customer support 

What are the Advantages of Using VoIP?

Using a VoIP system can provide your business with several advantages. It can save you money by lowering your phone bills, offers more accessibility features, and is excellent for multitasking, making your company more productive. 

For instance, you can use VoIP to fax documents online while in a video meeting. They’re also very flexible and portable since you can use the number on any device you want. You won’t have to have as much hardware at the office, allowing you to keep more space open.

Most importantly, they offer your business more phone security. The service should use quality encryption to protect company data. The service provider will keep their networks secure, so you don’t have to worry about it. 

You can save time and energy when working with a VoIP service. Plus, you get so many more features than using a landline. Your customers and team are both sure to appreciate it.

Pick the Best VoIP Phone System for Your Business

So, you’ll want to choose one of the best VoIP phone systems for your business. You should first check that your preferred option has all the features you need. 

We recommend checking out FlyNumber first. It has plenty of features, is reliable, and comes at a great price point. It’s the perfect choice for small businesses.

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